FASS-AFIA Award Nomination Submission
Frequently Asked Questions
Q. What is the deadline for award submissions?
A. 11:59 pm Central Daylight Time on April 1, 2023.
Q. Is information on past nominees available?
A. Nominee information will only be shared with current committee members and then only for the current award year. Details regarding past nominees will not be provided. Current and past committee members should not divulge the names of current or past nominees.
Q. How do I start the award nomination?
A. Go to the web site, http://www.fass.org/awards/lognom.asp, and follow the directions to create your award account.
Q. Do I have to complete the award submission at one time?
A. No. You will create your account, and then you have until the deadline to complete the submission process. On the nomination form pages, you can fill in some fields, store them, and come back any time before the deadline to fill in more of the fields or edit fields that you have previously filled in.
Q. How do I check for the character and space limits?
A. Your word processor has a word count feature where you can check the character and space count before you insert the text onto the submission form. In Microsoft Word, you can access this feature by going to the Review tab and choosing Word Count. The word count is in the box that pops up.
Q. What format should the documents be in to use the web-based submission process?
A. You will be able to directly type in basic information (name, contact information, etc.). The required award information is requested as an uploaded document. Plain text works best (can be done in Windows Notepad). The next best format for uploading is a PDF document. Word documents may also be uploaded.
Q. What format should uploaded files be in?
A. Documents must be in PDF, Microsoft Word, or plain text format. PDF and Word documents should have all fonts embedded.
Q. Will I be able to use scanned files?
A. If you scan documents, you will need to save them in PDF format. You may scan at up to 300 dpi.
Q. Can Greek letters be used? [e.g., alpha (a) and beta (ß)]
A. Yes, but be sure to embed all fonts in your Word and PDF documents. This can be done in Word as follows. 1. On the Tools menu, click Options. 2. Click the Save tab. 3. Select the Embed TrueType fonts check box. The method for embedding fonts in a PDF will differ depending on how you create the PDF. Some fonts may not embed properly, causing the committee to be unable to read the document if they don't have the font. If in doubt, you should use common fonts that everyone will have, preferably Times New Roman or Arial.
Q. How do I upload a file?
A. Fields on the nomination form for which files can be uploaded will have a text box reading “Upload a File”. When you click this, a window will pop up. In this pop-up window, click the “Browse” button and locate the file that you want to upload on your computer. Once you have found and selected it, press the “Open” button. Then, press the “Upload” button and wait for notification that the file has been uploaded. Click the “OK” button on the pop-up notification window and then click the “Finished” button. This will close the upload window and reload the main page. Once the main page is reloaded, a message saying that a document has been uploaded will have replaced the “Upload a File” text in the box for that field. The new message will include a “[View]” link that should be clicked so that you may check to make sure that the file displays properly.
Q. Will the award nomination be rejected if over the character and space limit?
A. When you hit the submit button, you will receive a message stating whether you have information missing or if parts of your nomination exceed the limit. You will have the option to adjust your keystrokes and add missing information at that time or some time prior to the deadline. Note that you must be sure that any documents that you upload don't exceed the limits, because the awards system will not automatically count the characters and spaces in uploaded documents and may not indicate errors even though the documents may exceed the limit. This doesn't apply to text that you copy and paste into the submission form.
Q. How do I edit the award submission?
A. You may edit the submission anytime until the deadline. After logging into your account, find the award submission listed in the “Current Nominations” table near the bottom of the page. In the “Options” column for the submission, click the “” link.
Q. How will I know my award submission is complete/accepted?
A. The system will display the status of the submission and send an automatic e-mail to the nominator when the award is submitted. The status will also be displayed in the “Current Nominations” table on “Your Account Summary” page. You may log into your account at any time to check the status of your awards on “Your Account Summary” page.
Q. Will I have access to the submission after the deadline?
A. You will be able to view and copy the submission after the deadline, but you will not be able to edit or delete it.