Conference/Meeting Planning and Management

    • Creation of and assistance with meeting/conference budgets
    • Support of program and/or organizing committees
    • Creation of critical timelines and explanation of duties
    • Coordination of regularly planned meetings between FASS and your representatives
    • RFP development
    • Review and analysis of proposals
    • Site inspection and selection
    • Review and negotiation of bids
    • Facility negotiations and arrangements
    • Management of facility payment schedules
    • Housing management
    • Coordination of online forms for attendee housing
    • Speaker management
    • Shipping bids and coordination of exhibitor shipments
    • Food and beverage negotiations and arrangements, including menu selection
    • Preparation of progress reports
    • Coordination of special events (e.g., banquets, receptions, tours, award ceremonies, guest programs)
    • Signage and banners
    • Pre-meeting and onsite registration
    • Scheduled reporting of registration statistics
    • Preparation of meeting packets and bags
    • Volunteer coordination
    • Exhibit and decorator management, contracts, sales, and service
    • Post-meeting evaluations and online surveys
    • Onsite meeting management

    Our convention planning professionals continue to develop new strategies, discover innovative solutions, and use the latest industry trends and practices to ensure the best possible success for your meeting(s). Whether your conference is held in the United States or elsewhere, our exceptional staff has the skills and experience to ensure a successful conference. We will assist with all of the behind-the-scenes activities that take place before and during your conference. Through the years, we have established relationships with hoteliers, CVBs, and service providers around the world, and we use these connections to negotiate highly satisfactory services and contracts for our clients.

    FASS—We Serve Science

    Since 1998, FASS has provided shared management services to not-for-profit animal science and related organizations.
    FASS is a 501(c)(3) support organization. Our tax-exempt status allows us to serve our clients at very reasonable rates. Currently, we provide services to more than 10,000 professionals in animal agriculture and other sciences.
    FASS has the staff resources, talent, and experience your organization needs to let your leadership focus on driving your organization forward.

    Choice and Stability

    Choice: FASS offers a complete array of top-notch services, including accounting, membership, convention and meeting planning, information technology, and scientific publication services at a fraction of the cost of hiring your own full-time staff, owning a building, and paying for maintenance and business overhead. One of the greatest benefits of partnering with FASS is that you maintain control. Together, we will establish a services plan that best fits the needs and budget. Our clients are billed only for the services that are used. A state‐of-the‐art time‐keeping system allows detailed reporting to ensure accuracy of charges to our clients. This reporting capability allows you to maintain maximum control of your budget throughout the year. Our flexible approach to service offerings provides an ideal cost-management opportunity to our partners, allowing them to control costs as their needs are determined.

    Stability: When your volunteers and board members change, FASS provides a source of stability and continuity. Your new volunteers and officers can lean on our standardized processes, experienced staff, and institutional memory to provide consistency to your organization.